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Teaching Matters: Email Etiquette, Part 1
“They know enough who know how to learn.”
—Henry Adams (1838-1918), American historian
Email has become a part of our daily life in the 21st century. We send so many emails that we sometimes forget the difference between casual and more formal types of communication. As a result, emails are documents that can make positive or negative impressions and can document in print our feelings or thoughts at a particular point in time. That’s one reason why investigators and lawyers often seek emails during the first stage of investigations and lawsuits. Email etiquette, therefore, is more than just good manners; it’s an essential skill for modern professionals in school and the workplace. It’s our responsibility as English teachers to help immigrants, refugees, and international students become both more comfortable and competent in writing emails.
What could go wrong?
In class, I like to have students gather in small groups and create a list of potential mistakes that students and professionals can make in writing emails. They then share their answers with the entire class. This simple exercise can spark some surprising answers!
Student answers might include:
- Revealing secrets
- Oversharing personal details
- Long-winded explanations
- Closing with “Love, _______” or other inappropriately personal send-offs
- Using slang or text lingo like “lol” or “omg”
To avoid these common pitfalls, it’s important to impress professional, concise email etiquette on your English language learners. In this first installment, we’ll discuss how to get an email off to a strong start from Subject line to the opening address.
Being Professional in College
When writing to an instructor, students should use their college or university email. Using a campus email shows the instructor that the email is school related and not spam. If they don’t have a campus email, suggest a neutral email address that does not give an unprofessional, or even potentially negative impression. Email addresses should be based on your real name, not a username or nickname. If you have a popular name, periods [.], hyphens [-], or underscores [_] are all tools to personalize the address.
Sample Activity: Based on the above information, have your students put a check next to the appropriate email addresses to use.
Name: Hào Nguyễn
____hnguyen@ymail.com
____krazie_guy@hotmail.com
____haong@yahoo.com
____kungfupanda4eva@gmail.com
____diehard99@yahoo.com
____nguyen_hao@gmail.com
____youngnhot13@hotmail.com
____rich7fastcar@ymail.com
___ coop.brad488@gmail.com
___ eric.roth2004@smcc.edu
They’ll notice that appropriate email addresses focus on information. They may sound boring, but sometimes boring is also professional.
Always use the subject line.
When filling in the subject line, it’s crucial that it remain short and clear because you don’t want your email to appear like one that may end up in the spam folder. Students should always include the class title, time, name and topic of the email because the instructor may teach more than one class or have other students with the same name. The subject line should make the intent or purpose of the email as clear as possible. Doesn’t that make sense?
Example:
ALI 245 Homework – Request for Extension
Feeling Ill and Seeing a Doctor Today
Oral Language. 10:00. Thảo – Homework
Address your instructor directly.
It’s also important to carefully which salutation the email will open with. Examples such as “Dear…” or “Hello…” are the most common in professional settings. Following the greeting should be the person’s title (Mr., Mrs., Ms., or Dr.) with their last name followed by a comma or colon. Using the last name is more formal and should be used, unless the student is on a familiar first-name basis with the instructor. It’s worthwhile to note that most American teachers don’t like to be called “Teacher,” but students should always defer to the instructor’s preference.
Here are a few salutations to avoid:
- What you doing teacher
- Hello beautiful teacher
- Yo, teacher!
- Hi Prof!
- Hi, dude!
- Most highest sir,
- Dear Most Esteemed Professor
- Yo ><
- Boss man
Giving your class clear directions on how to address you, the teacher, as a professional will not only smooth over your own interactions with them, but give them a template to work from in the working world. Many English language learners are pursuing those studies to find better employment in the first place, and distinguishing how to address one’s co-workers, supervisors, and clients early on sets them up on the path to success. Audience and context always matters.
Do you go over the importance of email etiquette in your English classroom? What are your do’s and don’ts for student emails?
Our next blog will continue exploring this topic. We will focus on the body of the email and the importance of selecting an appropriate closing remark. Stay tuned!
This blog post uses material from the upcoming second edition of Compelling Conversations – Vietnam, which will be released this fall! For more information, including sample content, from the first edition of Compelling Conversations – Vietnam, click here.
Ask more. Know more. Share more.
Create Compelling Conversations.
Visit www.CompellingConversations.com
The Fall 2016 Chimayo Catalog is here!
Readers and teachers of English: Are you looking to create a more fluency-focused curriculum for your ESL/EFL class this fall? Do you seek new, engaging communicative activities to encourage class discussions? Or perhaps flexible lesson plans with a built-in homework assignment per unit?
If so, it may interest you to note that this year we’ve updated our catalog with two new Compelling Conversations titles: a second edition of Compelling Conversations – Vietnam, and Compelling Conversations for Fundraisers. You can also find two exceptional books by USC Assistant Professor J.J. Polk, my friend and colleague at the American Language Institute: English in Global Contexts: Proficiency Tasks for Aspiring Learners and English Questions: Practice Drills in All Active Tenses.
For the latest on both our new and old titles, you can download Chimayo Press’s Fall 2016 catalog, for free, here. I am also pleased to announce that the full catalog, along with five featured books, will be at the Frankfurt Book Fair in October. I am honored to have this opportunity, and look forward to gaining new readers and starting more compelling conversations!
Ask more. Know more. Share more.
Create Compelling Conversations.
Visit www.CompellingConversations.com
About the Author
Eric H. Roth teaches international graduate students the pleasures and perils of academic writing and public speaking in English at the University of Southern California (USC). He also consults English language schools on communicative methods to effectively teach English. Roth co-authored Compelling Conversations: Questions and Quotations on Timeless Topics in 2006 to help English language learners increase their English fluency. Recommended by English Teaching Professional magazine, the advanced ESL textbook has been used in over 50 countries in English classrooms and conversation clubs. Easy English Times, an adult literacy newspaper, has published a monthly column, “Instant Conversation Activities,” based on the book since 2008. The first specific version for a particular country, Vietnam, was published in 2011. Compelling American Conversations came out in 2012, and Compelling Conversations – Japan arrived in 2015. Eric enjoys sharing reflections, resources, and teaching tips on this #ESL #EFL #ELT blog.
The Fall 2016 Chimayo Press Catalog is here!
Are you looking to create a more fluency-focused curriculum for your ESL/EFL class this fall? Do you seek new, engaging communicative activities to encourage more class discussions? Is teaching English students to ask better questions and create more meaningful conversations on your agenda? Are you looking for some creative ESL homework assignments? Would you like to spark small group discussions in your English classes? Chimayo Press may have an ESL or EFL textbook for you!
MORE QUALITY CONVERSATION BOOKS FOR ENGLISH LEARNERS – AND TEACHERS!
We’ve updated our catalog with two new Compelling Conversations titles: a second edition of Compelling Conversations – Vietnam, and Compelling Conversations for Fundraisers. We’ll also introducing two exceptional ELT textbooks by USC Assistant Professor J.J. Polk, my friend and colleague at the USC American Language Institute: English in Global Contexts: Proficiency Tasks for Aspiring Learners and English Questions: Practice Drills in All Active Tenses. Both little-known ELT titles deserve a much larger audience and far more recognition.
Chimayo Press is an independent educational publishing company committed to publishing niche books that create compelling conversations, deepen relationships and celebrate the human spirit. We launched in 2005 with one advanced level English as a Second Language (ESL) book – Compelling Conversations: Questions and Quotations on Timeless Topics – from authors Eric H. Roth and Toni Aberson. This fluency-focused ESL textbook has blossomed into an international series for English language learners and their dedicated English teachers in over 50 countries. The ESL/EFL series includes conversation books for American immigrants, international students, Japanese English language learners, and Vietnamese learners of English.
For the latest on both our new and old titles, you can download Chimayo Press’s Fall 2016 catalog, for free, here. I am also pleased to announce that the full catalog, along with five featured books, will be at the Frankfurt Book Fair in October. Consider me psyched to reach new readers and start more compelling conversations!
Ask more. Know more. Share more.
Create Compelling Conversations.
Visit www.CompellingConversations.com
About the Author
Eric H. Roth teaches international graduate students the pleasures and perils of academic writing and public speaking in English at the University of Southern California (USC). He also consults English language schools on communicative methods to effectively teach English. Roth co-authored Compelling Conversations: Questions and Quotations on Timeless Topics in 2006 to help English language learners increase their English fluency. Recommended by English Teaching Professional magazine, the advanced ESL textbook has been used in over 50 countries in English classrooms and conversation clubs. Easy English Times, an adult literacy newspaper, has published a monthly column, “Instant Conversation Activities,” based on the book since 2008. The first specific version for a particular country, Vietnam, was published in 2011. Compelling American Conversations came out in 2012, and Compelling Conversations – Japan arrived in 2015. Eric enjoys sharing reflections, resources, and teaching tips on this #ESL #EFL #ELT blog.
Teaching Matters: Prefix/Suffix Study
Embed from Getty Images “First of all, there was a volcano of words, an eruption of words that Shakespeare had never used before that had never been used in the English language before. It’s astonishing. It pours out of him.” Stephen Jay Greenblatt, (1943 – ) American literary his…
The post Teaching Matters: Prefix/Suffix Study appeared first on Compelling Conversations.
